Organization

 

 

 

The structure of the TOA comes from its Governing Documents, primarily its Bylaws and Declaration.  Below is an overview of key concepts from those documents.

 

 

 

Every Unit is automatically a member of the Association. A membership is defined on a per unit (or home) basis, so where there are multiple owners, those owners share the singular membership.  In other words, “one home, one vote.”

 

 

 

Timarron has a representative form of governance. Each home is designated as part of a Neighborhood based on its location. The Members within each neighborhood elect one or more Voting Members (“VM”, sometimes referred to as a “Delegate”) based on a formula that ensures “one home, one vote.” On all Association matters requiring a membership vote, the Voting Member shall cast the votes assigned to him or her according to the Declaration and on behalf of his or her neighborhood. It is important to note that the assigned votes are weighted so that all Members are equally represented. VMs cast ballots to elect the Board of Directors, to remove a Director, or to amend major Governing Documents.  Voting Member elections are held annually, usually in October.  Each Voting Member or Alternate Voting Member shall serve for a period of one year and until a successor is elected. For additional information about Voting Members, follow the link above.

 

 

 

The Board of Directors (BOD) is responsible for the affairs of the Association and has all the powers and duties for the administration of those affairs. The BOD convenes monthly with the agenda for a regular meeting made available at least 6 days (144 hours) prior to the meeting (72 hours for a special meeting). The TOA Board of Directors is comprised of up to five individuals elected by the Voting Members.  Each Director serves for a term of two years. The terms are staggered with 2 or 3 seats up for election each year. After each election, the newly formed Board meets to elect officers (President, Vice-President, Secretary, Treasurer, etc.) for the coming year. For additional information about the Board of Directors, follow the link above.

 

 

 

The Board of Directors appoints resident volunteers to committees and councils to support the BOD with specific tasks. Each committee or council follows Board-approved guidelines to accomplish its designated tasks. At present, there are nine committees – Communications, Facilities, Finance, Landscape, Modification, New Construction, Social, Tennis & Pickleball, and Water. At times, sub-committees or ad hoc committees are established to assist these nine main committees. An ad hoc or sub-committee is one established for a specific task or objective and may be dissolved after the completion of that task or objective. For example, there is a Flag Sub-Committee under the Facilities Committee that puts up and maintains the American flags displayed at Timarron entrances during federal holidays. The Board may also create advisory councils as needed. While some committees or councils involve more of a time commitment than others, most volunteers serve just a few hours a week. Some of the committees or councils meet monthly and others as the need arises. Each sets its own meeting schedule in order to best accommodate the schedules of its members. For additional information about Committees and Councils, follow the link above.

 

 

 

The Annual Meeting of the Association is currently held during the third quarter of the Association's fiscal year (typically in September) at a date, time, and location set by the Board of Directors. Members are represented at the Annual Meeting by their Voting Members. However, the meeting is open to the membership and all owners are encouraged to attend. The primary objectives at the Annual Meeting are for the Voting Members to elect candidates for the BOD to fill the open seats and to present the budget for the coming fiscal year.